Upright Access Systems are an Auckland scaffolding contractor.

We’ve been working with Upright Access Systems since 2004 when we first developed a custom add-on for their MoneyWorks accounting package. This enabled them to handle the rather complex on-going contract and billing requirements unique to the scaffolding industry. With minor modifications over the years this was fit for purpose for well over a decade. However, by mid-2017, increasing regulatory requirements were forcing Jaine Curran, H&S Manager, to investigate the options;

“While the original solution, Stretch, provided by Foundation Data was still in daily use, we were struggling to cope with new operational requirements including weekly site inspections and the ‘ToolBox’ health and safety briefing that each team is required to complete on each site they visit. We had looked at a lot of alternatives, none of which really fitted the bill and then we finally thought of asking Foundation Data if they could assist.”

What emerged from the discussions and subsequent specification was a proposed solution that would keep the best features of the original Stretch, import all the data from it and then add the new features.

Matthew Roscoe, director at Foundation, says:

“It is a privilege to work with a client for so long and be trusted enough to redevelop the solution to meet their current requirements. Technology has advanced a lot since we originally built Stretch and by utilising FileMaker Go for iPad we could provide a two-in-one mobile app that supports their new requirements and synchronises seamlessly with the rebuilt solution.”

Stretch Mk2 preserves the basic contract management, pricing calculations and invoicing module (with integration to MoneyWorks) and adds support for ‘Day Jobs’ which enable tracking of what the teams do each day, time sheets, gear lists and standardised ‘Toolbox’s. An automated weekly process adds Site Inspections to each contract.

iStretch (the iPad app) operates in two modes; the Supervisor mode is based on Day Jobs and allows Supervisors to conduct the ‘ToolBox’ briefing at each site and record staff signatures. It also supports time sheet data logging and editing of the gear list. The Site Inspector mode allows Inspectors to conduct inspections based on a predefined list. They can take photos, make notes and record the Site Managers signature.

Transferring the data on and off the iPads is a simple and stable one-button operation each day.

Built in FileMaker technologies the solution comprises a local virtual server, desktop interfaces, a fleet of FileMaker Go equipped iPads and of course, the venerable MoneyWorks plugin.

Back to Jaine:

“Implementation of the new solution is always a big undertaking and carries a degree of uncertainty. For the second time, Foundation have provided what we need going forward and our staff are using it on a daily basis which is testament in itself.”

Thank you to Jaine Curran.